For Exhibitors

2025 Exhibits & Affiliate Applications

Reserve a Booth

ASCRS and ASOA exhibitors can submit their exhibit space application via the online application through Map Your Show (MYS). Through the MYS system, you can update your company information, pay your required 50% deposit, and view an updated floorplan.

Those who did not qualify for an Advance Sale Appointment at the 2024 Annual Meeting can submit an application before September 6th, 2024 for a Microsoft Teams/Zoom Sales Appointment. Begin your application using the link to the right. Booking Codes were sent to all 2024 ASCRS Annual Meeting Exhibitors. If you did not receive a renewal code, please email the exhibits team.

If you did not exhibit at the 2024 ASCRS Annual Meeting, please select "I Don't Have a Booking Code" on the application page to begin.

Appointments will be sent out the week of September 9th, based on Priority Point order and will take place the weeks of September 16th and September 30th. You will be able to view a live floorplan and select your booth space in real time. To be included in the video booth selection calls, you must submit your booth application and 50% deposit no later than September 6th.

Booth space applications received from September 7th– October 3rd will be automatically assigned the best available space after the booth selection video calls are completed, on a first come/first served basis.

Booth confirmations will be sent on October 4, 2024. Booth applications received after this date will be processed on a first come/first served basis.

Exhibit Space Fees


10’x10’ Inline Booth	$3,900
10x10 Corner Booth	$4,100 ($200 corner charge per exposed corner)
Island Booth Spaces	$41.00 per sq. ft.

Affiliate Functions

All meetings and events hosted by industry, attendees, or non-attendees must be submitted to ASCRS through the online space application process and must be approved by ASCRS. ASCRS approval must be obtained prior to contacting or working with the selected hotel or venue. Hospitality suites fall under the affiliate function policy and follow all rules and regulations set forth by the affiliate function policies and procedures.

All functions must be scheduled so as to not interfere with the ASCRS and ASOA programs, breaks, events, and lunches. Applications for functions that are submitted conflicting with the outlined dates and times will not be approved.

Affiliate Function Space Application

2025 Affiliate Meeting Space Functions Policies and Procedures

2025 ASCRS Annual Meeting Official Vendor

This is the official vendor seal for the 2025 ASCRS Annual Meeting. Please be cautious and verify the authenticity of any vendor or company that contacts you regarding the ASCRS Annual Meeting that does not display this seal. If you have concerns about the authenticity of any vendor or company that contacts you regarding the ASCRS Annual Meeting, please do not hesitate to contact the Exhibits Team.